The Purchase management module of Arquimedes and Job Control allows users to calculate the supplies required to execute a job and foresee invoice payments from suppliers and subcontractors.
The options of the Purchase management module can be found in Job Control > Purchase management:
Payments to subcontractors and other suppliers can be viewed in the Payments to subcontractors and other suppliers option (Job Control > View).
Using the Purchase groups option, the program allows users to create purchase groups and incorporate, within them, suppliers or subcontractors selected from the suppliers list of the job. Using the Job supplies option, the existing supplies of the job can be linked to each purchase group.
Using this option, users can select the supplies to be purchased or subcontracted, classified into purchase groups.
The Offer requests and Offer reception options, provide users with the tools required to control the offers which have been requested and received.
Using the Paste option within the Offer reception dialogue box (Job Control > Purchase management > Offer reception), the contents of the clipboard are copied to the offer reception table of the selected supplier. So Arquimedes can use the data contained in the Windows clipboard, a table of the document sent by the supplier must first be copied to the clipboard. This table can be copied from any file format used by the suppliers to send their offers (spreadsheet, word processor, PDF...). The procedure to be carried out is as follows:
Another option is to only select the column containing the prices. In this case, users must ensure that the order of the prices coincides with the contents of the list.
Using the Purchase comparatives option, the offers that have been received can be viewed, so the best can be selected and then be able to prepare the contracts. To help users, within the dialogue where the purchase comparative is viewed, the lowest prices are displayed in green and the highest in red. Also displayed are the supplies for each supplier and future contract.
Using the Generate contracts option, users can create contracts of the suppliers (supplies or rent) and of the subcontractors (execution contracts) which are awaiting a contract. The Job contracts option opens a dialogue box containing a list of the contracts that have been generated so users can view and edit them. When a contract is edited, a text editor opens where users can:
Using the Payments to subcontractors and other suppliers dialogue box (Job control > View > Payments to subcontractors and other suppliers), users can view the foreseen payments to be made to subcontractors and other suppliers, displayed for each supplier and for each execution phase or month. The supplies of each supplier and payment details of each supply can also be consulted.
There are several versions of Arquimedes.
Arquimedes and Job control. Bills of quantities, Certifications and Job Control. Various modules are available to complement the program:
Arquimedes. Has the same features as Arquimedes and Job Control, without the bill of quantities control tools. The same modules as for Arquimedes and Job Control are available:
Arquimedes. View-only. With this version, users can open databases (price banks and bills of quantities) in read-only mode, import in FIEBDC-3 format and print reports. The view-only mode is accessed when the user does not have an Arquimedes or Arquimedes and Job Control license. There are no additional modules available.